- What are Priority Points?
- The 1st year
- Override Points
- Calculate Earned/Ending points
- Calculate Starting Points
- Reports
What are Priority Points?
Priority Points are used, primarily, to assist in booth sales. Once Priority Points are assigned to exhibiting company, a list can be created to place these companies in the proper order to request booth space. The more Priority Points, the earlier they can select space.
In your a2z GlobalAdmin, you can add override points, calculate starting and earned points, and pull reports of companies with their priority points. Calculations for earned points must be comprised of information that is contained within your a2z GlobalAdmin - booth space, dollars spent, years exhibited, member status, etc. Override points can be utilized to add any points that exist outside your GlobalAdmin.
The 1st year
First, your custom logic will be programmed into the system at the time of your initial event deployment. Be sure to include information regarding expiration logic, if applicable. An example may be if some or all of the earned points expire after 6 years (meaning points earned 6 years ago are dropped before the next show cycle).
Next, your deployment team will need an excel sheet of all your companies and their starting points. Starting points are last year's starting points, plus last year's earned points, minus any expired/dropped points.
When you are ready to close the events' priority points:
- Update any Override Points, if applicable
- Calculate Earned Points to determine the amount of points companies have earned.
- Pull reports to create your booth sales order.
- Ending points are the Starting, Override, and Earned points added together.
Year 2 and beyond
Once you have completed the first year of priority points, subsequent years will all follow this basic outline:
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Calculate Starting Points. After the previous events' earned points have been calculated, and that event has been finalized, it is time to calculate the starting points for the following event. This will use your priority point logic to create the starting points for the new event year.
Examples- You only keep points for the last 2 years, this is when the system would drop out any points older than 2 years.
- Your logic zeros out a companies points if they miss two years in a row, this is when the system will check, and update their points accordingly.
- Add Orders, Assign Booths - Assign booths and create orders as you usually would.
- Update custom info - If you have any custom information that is required by your custom logic, update those fields as appropriate.
- Override Points - Update any applicable Override Points.
- Calculate Earned Points
- Pull reports to create your booth sales order.
Override Points
Override points allow show management to add or subtract points for items that are not in their a2z Global Admin. These will need to be entered before you calculate the Earned points for the year.
Calculate Earned/Ending points
This is done near the end of the current event. Make sure that all orders, flags, etc that affect the points have been entered.
Tip: Set a date that you are calculating the earned points, and remind exhibitors and purchasing companies of this date so that they can get in any last minute purchases (booth upgrades, sponsorships, etc), to get more priority points.
For detailed instructions, visit the article on Earned and Starting points.
Calculate Starting Points
This is done at the beginning of an event, after the previous events' earned points are calculated.
For detailed instructions, visit the article on Earned and Starting points.
Reports