The Payment Methods form works with Financial Export features, and is designed to associate GL Codes with Payments and to allow differentiation of multiple payment modes of the same basic type. It is deactivated in most systems.
Financials, Settings, Payment Methods
Payment Method List
Payment Type: one of the standard underlying Payment Modes. Each individual payment method belongs to a standard Payment Type, which will appear on the Statement and most reports.
Payment Method: the name of the payment method as it will appear in the selection dropdown for the payment and the export. Payment Method list cannot be updated within the system, and would require contacting your a2z team to make changes to.
Debit Account Number - GL Code for payment debits
Credit Account Number - GL Code for payment credits
Delete icon can be used for any payment method that has not been utilized yet.
Public Site Account Method: this option is available for Online Credit Card Payment Type only, and allows designating which of the payment methods of that type are made available to the exhibitors to make payments with on public site.
Updating Public Site Account Method
For Online Credit Card Payment Type, the checkbox for Public Site Account Method can be selected.
Each Payment Method of type Online Credit Card can either be used for all credit card types or for a specific individual card type (such as Visa or Master Card).
Click Edit to update the associated credit card types.
Select either All or an individual credit card type
Click Update to associate the Payment Method with the card type or types, or click Cancel to exit the menu.
New Payment Method/Payment Details
Payment Methods must be configured for each event to be available in the exhibitors' Payment screen.
Payment Type: one of the standard underlying Payment Modes. Each individual payment method belongs to a standard Payment Type, which will appear on the Statement and most reports. Cannot be edited after the Payment Method is added.
Payment Method: the name of the payment method as it will appear in the selection dropdown for the payment and the export. Cannot be edited after the Payment Method is added.
Debit Account Number - GL Code for payment debits
Credit Account Number - GL Code for payment credits
Payment Types
Payment Types designate the method by which the payment was made or its purpose. Certain payment types have associated pre-programmed features.
Online Credit Card - collect live payments at the time of purchase. Available in GlobalAdmin or Public Site
Check - record a check payment
Credit Card - record a credit card payment made externally, without charging a card in real time.
Wire - record a wire transaction.
Cash - record a cash transaction.
Transfer - use for transfer payments between line items, between two companies or between two events. (See article and Quick Actions video).
Refund - record a refund made outside the system (by check or other method).
Online Credit Card Refund - refund a payment made by Online Credit Card method. (See article and Quick Actions Video).
LockBox - works with pre-programmed LockBox workflow.
System Transfer - used to reallocate funds between an order that is being made inactive, either when an order is voided or when a floorplan manipulation creates a balancing booth space order.
a2z Payment Gateway - used by Revenue Acceleration Program
Online ACH Payment - collect live ACH payments - Public Site only
Online ACH Payment Refund - refund payments collected via Online ACH Payment method - GlobalAdmin only.