Once you provide your approved floor plan in DWG file format to Personify, you will receive a floor plan proof for review before it is deployed in your A2Z Events system.
Please review the PDF interpretation of your floor plan and read through the following considerations before approving the proof:
Booth configuration and numbering: Please confirm that the booth locations and numbers match your expectations. If the placement or numbering of booths need to be different, please request these changes from your Official Service Contractor and provide a new DWG file.
Map boundaries: The blue box on the PDF shows the area proposed to be deployed. Please let us know if larger or smaller sections of the map should be included, or if you would like to subdivide the space into smaller sub-maps. If you foresee adding extra space to the floorplan in the future, please let us know before approving the proof.
Static elements: the items shown on the PDF in RED cannot be changed once the floorplan is deployed. If any of the items shown in RED may need to be relocated after the floorplan is deployed (such as stages, seating, poster sessions), please let us know before approving the proof so we can propose the best solution.
- We will create 3 views of the floor plan. Let us know if you would like elements to be placed differently from our default configurations:
- Exhibitor view: the default view in Global Admin and available as a view on the Public Site floor plan. Includes the building outlines and columns, which are important physical elements for exhibitors to consider when purchasing a booth space.
- Attendee view: the default view for the Public Site floor plan. This view excludes columns.
- Additional view (optional): Global Admin only. Typically includes building, columns, and electrical ports. May also include ceiling heights or other venue-specific elements as requested.
Dynamic elements: the items shown on the PDF in BLACK will be able to be changed using the Floor Plan Management tools in Global Admin.
- A max booth layout will be deployed to allow splitting and reviving booths.
- The island layout will include Booths, Non-Exhibiting Spaces (NES) and Markings.
- Standalone text will be deployed as Markings (Entrances, hall names, etc).
- Rectangles that contain text but not numbers will be deployed as Non-Exhibiting Spaces (Lounges, service offices, etc).
Items our Technical Solution Architects team checks for when creating a floor plan proof: It should be noted that proofing is a visual inspection, and we do not have the ability to automate it such that all booths can be checked for unobvious issues. In the case of large floorplans, it may not be obvious if there are issues such as minute booth overlaps or duplicate numbering.
- Building exists
- Booths exist, and are located plausibly within the building
- Max layout exists and aligns in most places, with a similar numbering scheme
- Booths are expected shapes. (Rectangle or poly, not open shape or circle).
- Each booth has a booth number and vice versa
- Numbers are inside booths
- Non-Exhibiting Spaces (NES) have names
- Booths do not overlap (a spot-check across the map)
- Booths are expected size (a spot-check)
- Booths, number and NES and Markings are constructed as importable types (spot-check)
Please note: once the floor plan is deployed, any changes to the static elements and any significant restructuring of maps, booth layout, booth numbering scheme or max layout are subject to be billable.