As each email template has its own list of fields, there are several different ways to add the event URL or a single sign-on to individual templates.
To generate a single sign-on via reports for emailing outside the system, see Smart Keys and Smart Links article.
Adding a Link
You can add a link to a particular page as a URL, and the same steps can be performed with a merge field or a combination of a URL, a merge field, or additional parameters.
The drawback of hard-coding the URL is that the template will need to be reviewed and updated each year, and forgetting to do so may result in sending traffic to the previous event. This method is recommended if the given template does not provide any other link or single sign-on options, or when desiring to link out to another event.
1. highlight the text to add a URL to
2. click on the link tool
3. paste in the desired URL
Merge Fields - List of Fields
IMPORTANT: for all merge fields, always check each individual template's List of Fields and determine which options are available for that template. Do not copy the field name from this article, as the formatting will interfere with successful operation even in those templates where it is available.
The merge field names are case-sensitive, and must not include any formatting within the merge field.
Event Site Merge FIelds
##PublicSideURL## or ##PUBLICSIDEURL##
Produces a complete hyperlinked URL which leads to the landing page (enter.aspx) of the site.
Ex:
##PSURL##
Produces a non-hyperlinked base of the URL which can be used to insert inside the link and append additional parameters:
Exhibitor Merge Fields
##MapIt##
Produces a hyperlinked phrase "Click here" which links to EventMap location of the booth
Ex:
where the hyperlinked URL contains:
http://s23.a2zinc.net/clients/PSReview14/Show/Public/EventMap.aspx?Eventid=1&MapID=3&MapItBoothID=106818&MapItBooth=2203
##sso_show_exhibitor##
Contains a complete but not hyperlinked URL containing a login link with the smartkey parameter.
Ex:
For best results, this field should be dropped inside a link.
One easy way to do this is insert the field into your template, Cut it, highlight the words you'd like to hyperlink, click on the Link tool, and paste the merge field into the box:
1. Highlight the text
2. Click on the link tool
3. Paste the merge field
4. note that Protocol changed to <other> - this is important.
5. To go directly to to MyAccount or to BoothSales instead of to the console,paste the merge field and then a RedirectURL parameter, like:
##sso_show_exhibitor##&RedirectUrl=e_MyAccount.aspx
or
##sso_show_exhibitor##&RedirectUrl=e_BoothSales.aspx
If BoothSales requres an additional parameter, it can be passed as well:
##sso_show_exhibitor##&RedirectUrl=e_BoothSales.aspx?oecconfig=BSP_Settings_3_CES
Another alternative is to switch to Source view and enter HTML code, like:
<p><a href="##sso_show_exhibitor##">Click here</a> to access your console.</p>
Additional parameters can be included with this style of URL. For example, to redirect to MyAccount to bypass Exhibitor Console one can include the following in Source view:
<a href="##sso_show_exhibitor##&RedirectUrl=e_MyAccount.aspx" target="">click here</a>
##hylnk_SSOLINK##
Selecting this merge field inserts the following:
[A HREF='##hylnk_SSOLINK##']Click here[/A]
Which results in:
Which in turn produces a hyperlink leading to Company Login page with the smartlink. When "Click here" is clicked on, the URL is formatted like:
An example: hylink_SSOLINK as a button:
<table align="center" border="0" cellpadding="0" cellspacing="0" style="color: rgb(102, 102, 102); padding: 10px 0px 20px;" width="400">
<tbody>
<tr>
<td align="center" style="padding: 15px; border-radius: 30px; text-align: center; color: rgb(255, 255, 255); font-family: Helvetica, Arial, sans-serif; text-decoration: none; background-color: rgb(0, 0, 0);" width="400">[A HREF="##hylnk_SSOLINK##" style="color: rgb(255, 255, 255); text-decoration: none;" target="_blank"]<span style="color: rgb(255, 255, 255); font-family: Helvetica, Arial, sans-serif; text-decoration: none;">Click Here to Access Your Exhibitor Console</span>[/A]</td>
</tr>
</tbody>
</table>
This code snippet produces this in the template:
which produces a button in the generated email:
##CompanySmartKey##
This is a merge field that contains only the single sign-on portion of the SSO, which can be appended to a static URL or to another merge field where available. This field, along with the rest of the URL needs to go inside the hyperlink. Follow the instructions above to insert your URL and add the following to the end inside the link:
LI=##CompanySmartKey##
Ex:
This will produce code like:
The contents of the URL when clicked will be like:
Conference Merge Fields
##sso_show_contact##
is currently experiencing a bug which causes it not to work properly. Please use other methods.
##ContactSmartKey##
This is a merge field that contains only the single sign-on portion of the SSO, which can be appended to a static URL or to another merge field where available. This field, along with the rest of the URL needs to go inside the hyperlink. Follow the instructions above to insert your URL and add the following to the end inside the link:
LI=##ContactSmartKey##
Example:
If the ##PSURL## merge field is available in the template, the following source code:
<p><a href="##PSURL##/public/MyBriefcase.aspx?From=Speaker&LI=##ContactSmartKey##">Click here</a> to login.</p>
Will result in "Click here" link with the contents logging the speaker automatically into their console.
##GraderSmartKey##
Similar to above, in Grader Communication Letter the SmartKey field has a different name.