Jump to a topic:
- Online Booth Reservation/Sales
- Booth Space Application Management
- Consultative Exhibit Sales
- Multiple Contact Collection
- Online Contract
- Online Add-on Sales
- Dynamic Pricing and Deposit Collection
- Time Slots
Online Booth Reservation/Sales
High level process overview:
- The exhibitor navigates to your online reservation/sales page (or you can distribute the link selectively, if you choose).
- The exhibitor logs in as an existing user, or creates a new account.
- The exhibitor verifies company information, contact(s) information and then makes their booth selection(s).
- The exhibitor can select add-ons, such as enhanced listings, during this process.
- The exhibitor can pay for the booth, submit a deposit, or agree to pay by check.
- All of these options are fully configurable for your business process.
Booth Space Application Management
This process is ideal for shows that collect booth space applications and then conduct an offsite space draw, using priority points or other similar ranking methods. It automates the process of collecting Booth Space Applications online. At the same time, it allows exhibitors to purchase add-ons online during the space application process, gives the option to pay a deposit or submit full payment, and sign a contract online with electronic acceptance/signature.
High level process overview:
- The exhibitor navigates to your online booth space application page (or you can distribute the link selectively, if you choose).
- The exhibitor logs in as an existing user, or creates a new account.
- The exhibitor verifies company information, contact(s) information and describes the booth they want to purchase specifying square footage, companies they want to be near or away from. They can also select the actual booth options, if you choose to give them that capability.
- The exhibitor can select add-ons, such as enhanced listings, during this process.
- The exhibitor can pay for the booth, submit a deposit, or agree to pay by check.
- All of these options are fully configurable for your business process.
Consultative Exhibit Sales
This process is ideal for shows with a professional sales team that provides high-touch service paired with high-tech capabilities. This approach maximizes the revenue from each of your exhibitors by meeting their booth space and additional needs using a consultative sales process. The high-tech part of the process allows the exhibitors to purchase online add-ons, gives them the option to pay a deposit or submit full payment, and sign a contract online with electronic acceptance/signature.High level process overview:
- Your sales team consults with a potential exhibitor to choose a space that is best for them.
- Your sales team places the selected booth on reserve for the exhibitor.
- The exhibitor receives a link and password via email.
- The exhibitor logs on, confirms the booth space, accepts the terms and conditions and pays for the booth by applying a deposit or agreeing to mail a check.
- The exhibitor has the option at the point of sale to purchase add-ons in this process as well.
- These options are fully configurable for your business processes.
Multiple Contact Collection
Allow your exhibitors the ability to designate multiple contact types for their company (billing, primary, etc.) during the sales process so that you can communicate effectively within that exhibiting organization.
High level process overview:
- During the contract process, the exhibitor has the option of designating contacts that fulfill various roles at their company, e.g. Primary, Invoice and Shipping.
- The exhibitors can choose from a list of existing contacts in the system or add new contacts.
Online Contract
Streamline and expedite the process of collecting and managing your Booth Space Contracts using Online Contract with electronic signature/acceptance. Eliminate paper contracts and the filing cabinets that store them. Eliminate the risk of misplacing or losing Booth Space Contracts, and host them in your a2z system instead.
High level process overview:
- The exhibitor accepts the terms and conditions, provides a name and job title, and clicks “submit” after filling in the appropriate information.
- This process is considered acceptance of a contract.
- An e-mail notification of a submitted contract goes to the exhibitor with copy to show management.
Online Add-on Sales
As part of our Revenue Acceleration Partnership Program, you can increase your revenue from online assets from a2z by offering them to the exhibitors at the point of purchase while they are submitting their Booth Space Contract.
High level process overview:
- Work with our expert team to configure your add-on packages in Global Admin with details and pricing.
- Make them available on your online Booth Space Contract.
- The exhibitor will choose the items they want during the process.
Dynamic Pricing and Deposit Collection
Maximize your booth space revenue and increase the revenue yields by utilizing a dynamic, variable pricing engine that can automatically calculate the price for the booth, in real-time, for an exhibitor based on location, type, time, and other criteria. Also, expedite your cash flow by collecting a deposit or full payment online at the time a booth space contract is submitted.
High level process overview:
- Specify which attributes contribute to the pricing of your exhibit space.
- a2z will configure your system to correspond with these attributes.
- As long as the a2z system knows what to charge without relying on external information, the dynamic pricing engine will calculate the booth price automatically.
Time Slots
Allow access to online booth selection to the right exhibitors at the right time by configuring time slots which only allow logging in at pre-determined times.
High level process overview:
1. provide deployment team with a list of companies which includes their IDs and times
2. a2z will set up the time slots,
3. a2z will turn off the time slots to allow universal access as needed.