Vacate or Cancel Booth Assignment on the Floorplan

Vacate

NextGen Floorplan Without Financials

NextGen Floorplan With Financials

Classic Floorplan Without Financials

Classic Floorplan With Financials

Use this function to remove an Assigned Company from a booth. Vacate clears out of the booth all company information, making it available to be reserved or assigned to another company. If you are using the Financial Module then you will be creating a Booth Cancellation Order when you vacate the booth.
Use Vacate if:

• The Booth is Assigned (yellow)
• The Assigned Company is NOT moving to a different booth
• The Assigned Company is no longer exhibiting at the show

If the booth is Reserved (green) use the Decline Function to remove the company from the booth.
If the Assigned Company needs to move to a different booth use the Move Exhibitor Function. This maintains the Booth Information that the Company may have filled out on the public site, and does NOT create a Booth Cancellation Order.
Note: When you vacate an exhibitor, the company description (for the booth record), product categories and any custom booth fields will be deleted from the system.

Vacate - NextGen Floorplan

Without Financials

 

1. Select Vacate
   
2. Choose an assigned booth using your preferred method:
   
   
   • Method 1 - Click on the assigned booth
   • Method 2 - Select the assigned booth from the Booth drop down
     
   • Method 3 - Type in the booth number, and select it from the list by hitting the enter button.
     
3. [Optional] Add a reason code or comment as to why this company wanted to vacate
   • Select the reason code by clicking on it in the drop down
   • Type in a Comment to add context/detail to the entry. 
4. Click Submit to vacate the booth.
   

With Financials

1. Select Vacate
   
2. Choose an assigned booth using your preferred method:
   
   
   • Method 1 - Click on the assigned booth
   • Method 2 - Select the assigned booth from the Booth drop down
     
   • Method 3 - Type in the booth number, and select it from the list by hitting the enter button.
     
3. Choose the correct Booth Cancellation Order Item from the Drop Down. The fee shows in the Price Override box, and is calculated based on the Cancellation Schedule.
   
4. If applicable override the Booth Cancellation Fee by typing in the Price Override box.
   
5. [Optional] Add a reason code or comment as to why this company wanted to vacate
   • Select the reason code by clicking on it in the drop down
   • Type in a Comment to add context/detail to the entry. 
6. Click Submit to vacate the booth.
   

Vacate - Classic Floorplan

Events>Features>Expo Management>Floorplan Management>Assignments>Vacate

Without Financials

Step 1 - Select Vacate
Step 2 - Click the Assigned booth on the floor plan to select it
Step 3 - Click Submit to vacate the booth.

 

With Financials

Step 1 - Select Vacate
Step 2 - Click the Assigned booth on the floor plan to select it
Step 3 - Choose the correct Booth Cancellation Order Item from the Drop Down. The fee shows in the Price Override box, and is calculated based on the Cancellation Schedule.
Step 4 - If applicable override the Booth Cancellation Fee by typing in the Price Override box.
Step 5 - Click Submit to vacate the booth.