This feature associates booths with the times that the Exhibitor must move in or move out their freight.
Setup
Activate Feature
The Move In/Move Out feature can be activated in Event Configuration, in the bottom section with checkboxes.
Add Times
Events > Floorplan > Settings > Move In - Here is where we will add the Move In Times that appear in the drop down list on the Floorplan Management Screen.
Using the Add Move In Schedule Form, enter the description, date and time.
Next click ‘Add’. Repeat for all the Move In Times.
Note – Currently the Move In Color is not being used.
Events > Floorplan > Settings > Move Out- Here is where we will add the Move Out Times that appear in the drop down list on the Floorplan Management Screen.
Using the Add Move Out Schedule Form, enter the description, date and time.
Next click ‘Add’. Repeat for all the Move out Times.
Note – Currently the Move Out Color is not being used.
Associate Booths with Times
If using parent-child maps, make sure to select the CHILD map before assignments.
NextGen Floorplan
Floorplan > Advanced > Show More > Move In/Out
Step 1 – Select the Move In/Out function
Step 2 – Select either individual booths by clicking on them or ranges of booths by holding down the Shift key and drawing a rectangle around the group of booths to be selected
Step 3 – Select the appropriate Move In and Move Out Schedule from the Drop Down menus.
Step 4 – Click Submit.
Classic Floorplan
Floorplan>Advanced Operations>Move In/Out
Step 1 – Select the Move In/Out function
Step 2 – To select a contiguous range of booths – select the Top Left and Booth Right booth in the range by clicking on them.
To select individual booths, select the Non Contiguous Booths radio button, and then select the individual booths by clicking on them.
Step 3 – Select the appropriate Move In and Move Out Schedule from the Drop Down menus.
Step 4 – Click Submit.
You can remove booths from a time slot by doing steps 1-3 and then clicking Disassociate.
Communicating the Schedule to the Exhibitors
Booth Report and Exhibitor Report
The Move In and Move Out Schedule can be found in the new BI Reporting Tool using an Express View and searching for Move.
Classic Reporting
Reports>Exposition Management>Booth Report
Exhibitor Communication Letter
Event Settings>Template Management>89 Exhibitor Communication Letter
Use the Exhibitor Communication Letter to send the Move In/Move Out schedule to the exhibitors. This email can be sent multiple times during the show cycle to give important updates.
Filter View/Texturing on the Floorplan
After creating the shaded layout of the floorplan, print to PDF and display on the event Exhibitor Console by using Filter View/Texturing
Next Gen Floorplan
Classic
Floorplan>Texturing>Select Move In or Move Out times from the drop down and select a color.
Troubleshooting
Q A success message is shown, but the booths are not actually associated
A Ensure a child map is selected, rather than the larger overview map.